I CHAPTER MEETINGS
A. CHAPTER MEETINGS
Regular Illinois State Chapter Meetings shall
be held in conjunction with the Illinois Association of Realtors Meetings
unless otherwise notified. A General Membership Meeting will be held in
August.
1. Annual Election Meeting
The Annual election Meeting shall be held
in conjunction with the regular
Chapter Meeting.
2. The August meeting will be the Election
Meeting.
3. If a reservation is made for a State
Meeting, that member will be
responsible for payment, whether or not a
meal is eaten, unless the
reservation is cancelled 48 hours prior to
the meeting.
B. GOVERNING BOARD
MEETINGS
Regular Illinois State Chapter Governing
Board Meetings shall be held in
conjunction with the Illinois Association
of Realtors meetings unless otherwise
notified.
1. Unexcused Absences
Any member of the governing Board
with two or more unexcused
absences shall be construed as having
resigned from the Governing
Board. Any excused absences must be
approved by the Executive
committee.
2. Reinstatement
Such member whose seat was vacated in
this manner may apply for
reinstatement which, shall require a
majority vote of the Governing Board
3. The Governing Board shall
consist of the Executive Committee, Current
Local Chapter Presidents,
and chairmen of Standing Committees, all of
who shall be entitled to vote.
C. EXECUTIVE
COMMITTEE
Executive Committee will meet a minimum of
4 times a year. The Executive
Committee will be comprised of the State
Chapter officers, immediate Past
President, the 2 Illinois Governors, and 1
Member-at-large.
1. Regarding the
Member-at-large: The President will appoint 1 National
Member of the State General
Membership to the Executive Committee.
II. ELECTIONS
A. OFFICER & GOVERNOR QUALIFICATIONS
Members nominated for office shall have the
following qualifications:
1. Held membership in the Illinois WCR
Chapter for at least 3 years.
2. Chaired a State
Committee or Task Force and served as Local Chapter
President.
3. See Illinois By-Law Article VI, Section
1 (A,B,C,D & E) regarding
elective officers.
4. President & President-Elect shall
attend All State and 2 National WCR
Meetings/orientations, and Governing
Board to be apprised of events &
actions.
B. OFFICERS CONSENT TO SERVE
Officer nominees shall sign a Consent To
Serve form after reading job
description.
C. PROCEDURES
1. Those Eligible to Vote
At the Annual Election Meeting: only
the members whose dues have
been paid in full and are members of
record in the National WCR office
shall be entitled to vote.
2. Rules of The Day
The Chapter will have “Rules of the
Day” instructions for the voting
Members on how the election shall be
conducted. The By-Laws Committee
shall establishe “Rules of the
Day.”
III. INSTALLATION OF OFFICERS
A. The incoming President
shall appoint an Installation Committee which shall
make arrangements for the installation, banquet & annual
convention in
consultation with the outgoing President.
B. The President-Elect or her
representative shall serve on the Installation
Committee.
C. The incoming President may select the
Mistress of Ceremonies.
D. The outgoing President shall have the
duty of obtaining the incoming
President’s pin at the expense of the State
Chapter in sufficient time for the
E. The incoming President shall obtain,
at the expense of the State Chapter, a gift
and/or plaque to be presented to the
outgoing President at the Installation
Ceremony.
F. The budget for the Installation shall
be sufficient to include the expenses of
invited guest dignitaries (such as NAR
Executive Officers, etc).
G. All expenses incurred as a result of
the installation shall be charged to the
installation.
H. The committee shall keep records of
all expenses & proceeds pertaining to
The installation. A report will be
provided by the Chairperson at the next
Governing Board Meeting.
IV. DUTIES
A. OFFICERS
State Chapter Officers shall abide by the WCR
Bylaws, the Chapter’s Standing
Rules and the duties outlined in the
Leadership Policy and Procedure Manual.
1. PRESIDENT
a. When the President takes office
January 1, she shall furnish each officer
with a copy of the Leadership
Policy and Procedure Manual.
b. The President shall organize the
year with State Orientation Meetings
as outlined in the Leadership
Policy and Procedure Manual.
c. The President will send Occasion
cards to the members upon
notification. All other
donations are at the discretion of the
Executive Board.
2. PRESIDENT-ELECT
The President-Elect shall serve as
Education and Program Liaison.
3. TREASURER
All monies received for the Chapter
shall be deposited in the account
of the Chapter in a financial
institution as specified by the Governing
Board. One (1) signature shall be
required on all checks, the signature shall
be the Treasurer’s or the President’s,
in the absence of the Treasurer. The
treasurer shall keep computerized,
accurate records, retain copies of all
checks, and, in addition, perform such
other duties as outlined in the
Leadership Policy and Procedure
Manual.
4. SECRETARY
The secretary shall take minutes at
all meetings. All minutes shall be
Verified by the President and signed
by the Secretary before they are
disseminated according to custom ,
which may be mailed prior to the
next Chapter meeting or distributed at
each Chapter meeting.
5. GOVERNOR
Governor’s duties shall as
outlined in the Policy and Procedure Manual and
any additional responsibilities as
directed by the Governing Board.
B. COMMITTEE CHAIRMEN
All
outgoing chairmen shall make a written report on the committee’s
accomplishments at year’s end and pass on committee material to the
incoming committee chairmen. The incoming committee chairman can
recommend to the incoming President possible members to serve on their
committee so that the President may consider them for appointment.
C. PARLIAMENTARIAN
A
parliamentarian and an alternate Parliamentarian shall be appointed by the
President.
D. NOMINATING
COMMITTEE
The Nominating Committee will meet
separate and apart from the Illinois State
WCR Governing
Board & General Membership Meeting. By May 1st, the
Nominating
Committee will have the application form available. Applications
for any elective
office are to be submitted to the Nominating Committee 2
weeks prior to the
interviews. All applications must be typed or printed
V. FINANCIAL MATTERS
A. REIMBURSED EXPENSES
1.
The annual budget will establish a maximum to be
allocated for the President, President-Elect, Treasurer, Secretary and
Governors. The funds are to be reimbursed for expenses incurred as a
result of participation in National, Regional & State Meetings. All
officers will receive the budget allotment based on meetings attended.
2. Funds will be
paid upon submission of an expense report, with receipts,
following
National Meetings.
3. All reimbursable
expenses must be submitted within 30 days of travel
return.
4. Reimbursable expenses may
include airfare, ground transportation, hotel
room, convention
registration, WCR functions and meals for the officer.
Meals will not exceed
$50 per day. Total reimbursement will not
exceed the maximum budget
for that meeting.
5.
If there are funds remaining in the Officers’ National Travel Budget,
the balance can be used to offset local travel expenses upon submission
of an expense report not to exceed the balance remaining in the
individual Officer’s National Travel Budget.
6. State Officers or
Governors being reimbursed for attending any WCR
National, Regional, State
or Other meetings from other sources
including Local Realtor
Associations, local chapters, company (firm)
etc. will not be
reimbursed from State Chapter funds.
B. GUEST SPEAKERS
Guest speakers are to
receive a complimentary meal or other special
recognition for their
contribution to the Chapter.
C. AUDIT
The President shall
appoint the Audit Committee. One member shall be
appointed to serve a
second term to ensure continuity. Two weeks prior to
the end of the year
the Treasurer’s books shall be audited. The auditors shall
report on the
completed audit at the first Chapter Meeting of the following year.
D. BUDGET
The chapter shall
operate within a budget, which shall be approved at the first
chapter meeting of
the following year.
1. The Treasurer
and Finance & Budget Committee shall prepare the
proposed
budget in sufficient time to be mailed to the Governing Board at
least seven
(7) days prior to the first Governing Board Meeting of the
year. The
Governing Board shall review the budget prior to presenting it
to the
membership for approval.
2.
Reimbursement for attendance at National,
Regional and State Meetings will be allotted as follows:
